Office Operations Specialist (Based in HCMC)
Office & Workplace Services / Ho Chi Minh City, Vietnam
Objectives
- Office Happiness Operations Specialist is responsible for managing various areas relating to the workplace: office management, vendor management and coordinate for internal engagement activities to bring employees the great experience in a positive and productive working environment.
What you will do
- A. FRONT DESK MANAGEMENT:
- B. OFFICE MANAGEMENT: Work with line manager to ensure office runs smoothly.
- Office Support:
- Team Collaboration:
+ Maintain a clean and organized reception area
+ Ensure professional & courteous greeting and assistance to visitors/ clients
+ Answer all incoming calls and handle caller’s inquiries
+ Welcome, instruct & guide newcomers in the office
+ Support On/Offboarding for employee (Parking, access card, welcome kit... ).
+ Keep, maintain, and distribute office supplies (stationery, pantry supplies, ink, water,etc).
+ Ensure the good conditions of the office facilities and arrange maintenance/repair when required.
+ Manage the meeting rooms, company facilities & assets.
+ Ensure all admin important documents are filled correctly & timely.
+ Be in charge of the courier service (mailing IN/OUT) & keep track these received items properly via a tracking sheet
+ Manage the payment requests for admin expenses effectively and proactively highlight to Manager if any abnormal increase in particular expense.
+ Propose ways to improve administrative processes & better cost management.
+ Support on the event (monthly/ yearly: Roadshow, Talkshow, Mid Autum, company trip, YEP, etc) when required: logistics, venue,...
Qualifications
- At least 1 years of experience in similar roles.
- Customer experience mindset.
- Good communication (written and spoken) in Vietnamese & English to work with vendors and related stakeholders.
- Good at time management, problem solving and multitasking.
- Excellent command of Office tools.
How do we hire
PHONE SCREENING
Your application has been well received! HR team will screen your resume and contact if your profile are qualified.